Inspection of Public Records Act (IPRA) Coordinator
Santa Fe, NM Santa Fe, NM Full-time Full-time $46,591 - $74,545 a year $46,591 - $74,545 a year 4 days ago 4 days ago 4 days ago Salary $22.
40 - $35.
84 Hourly $46,591 - $74,545 Annually This position is a Pay Band 65 Posting Details Interviews are anticipated to be conducted with two weeks of closing.
Why does the job exist? This Inspection of Public Records Act (IPRA) Coordinator conducts research and processes time sensitive IPRA requests.
Coordinates and facilitates the department's compliance to the New Mexico Inspection of Public Records Act (IPRA).
The coordinator serves as the primary point of contact regarding public records.
They monitor incoming requests, identify appropriate sources of information, redacts confidential information, and oversees the timely submission of responses.
Coordinator provides guidance to DPS division staff to produce requested data for agency's response to IPRA requests, ensuring compliance of the IPRA Act while adhering to agency policies and procedures, as well as state and federal laws.
In addition, this position will perform multiple types of background investigations for highly sensitive positions including investigation of political appointees, applicants and recruits for the New Mexico State Police, individuals applying for sensitive positions, as well as other investigations.
The incumbent will provide tactical analysis of highly confidential, complex criminal information and sensitive personal data from multiple sources to authenticate identities and backgrounds of individuals under investigation.
How does it get done? 1.
Oversees, coordinates and ensures requests to inspect public records are responded to in a timely manner; identifies sources of information and communicates with department constituents at all levels to facilitate appropriate responses within statutory deadlines.
2.
Serves as the primary point of contact for all internal and external constituencies regarding requests for public records.
3.
Provides consultation and guidance to department constituents and leaders regarding compliance with federal and state regulations regarding the release of public records.
4.
Collaborates with department legal counsel to ensure responses comply with all appropriate exceptions; uses effective judgment to redact confidential information from public records where protected by federal or state laws.
5.
Monitors and manages the department's public records portal used for incoming requests and tracks pending responses; writes responses to requests, as appropriate, and oversees the compilation, review, and release of public records.
Who are the customers? General Public and Law Enforcement, Courts, and Criminal Justice Agencies Ideal Candidate 1.
Working knowledge of New Mexico Inspection of Public Records Act (IPRA).
2.
Tactical analysis, problem solving and critical thinking in a fast paced criminal justice environment.
3.
Strong organization skills.
4.
Sound written and oral communication skills.
Minimum Qualification Bachelor's Degree in Business Administration and two (2) years of experience in the procedures of business and management principles involved in strategic planning.
Substitutions Apply.
See Substitution Table below.
Substitution Table These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of semester hours in a field (e.
g.
6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications.
No substitutions apply for semester hours.
Employment Requirements Subject to a national fingerprint-based record checks within 30 days of assignment.
Continued employment is contingent upon remaining felonyfree, per Section 5.
12.
1.
1 of the Criminal Justice Information Systems Security Policy.
Working Conditions Office setting, exposure to Visual/Video Display terminal and extensive personal computer and telephone usage with extended periods of sitting.
Must be able to lift and carry 30 lbs.
Subject to a national fingerprint-based record checks within 30 days of assignment.
Continued employment is contingent upon remaining felony-free, per Section S.
12.
1.
1 of the Criminal Justice Information Systems Security Policy.
Supplemental Information
Benefits:
Do you know what Total Compensation is? Click here Agency Contact Information:
Daniel Stine 505-470-2343Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position This position is not covered by a bargaining unit.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
40 - $35.
84 Hourly $46,591 - $74,545 Annually This position is a Pay Band 65 Posting Details Interviews are anticipated to be conducted with two weeks of closing.
Why does the job exist? This Inspection of Public Records Act (IPRA) Coordinator conducts research and processes time sensitive IPRA requests.
Coordinates and facilitates the department's compliance to the New Mexico Inspection of Public Records Act (IPRA).
The coordinator serves as the primary point of contact regarding public records.
They monitor incoming requests, identify appropriate sources of information, redacts confidential information, and oversees the timely submission of responses.
Coordinator provides guidance to DPS division staff to produce requested data for agency's response to IPRA requests, ensuring compliance of the IPRA Act while adhering to agency policies and procedures, as well as state and federal laws.
In addition, this position will perform multiple types of background investigations for highly sensitive positions including investigation of political appointees, applicants and recruits for the New Mexico State Police, individuals applying for sensitive positions, as well as other investigations.
The incumbent will provide tactical analysis of highly confidential, complex criminal information and sensitive personal data from multiple sources to authenticate identities and backgrounds of individuals under investigation.
How does it get done? 1.
Oversees, coordinates and ensures requests to inspect public records are responded to in a timely manner; identifies sources of information and communicates with department constituents at all levels to facilitate appropriate responses within statutory deadlines.
2.
Serves as the primary point of contact for all internal and external constituencies regarding requests for public records.
3.
Provides consultation and guidance to department constituents and leaders regarding compliance with federal and state regulations regarding the release of public records.
4.
Collaborates with department legal counsel to ensure responses comply with all appropriate exceptions; uses effective judgment to redact confidential information from public records where protected by federal or state laws.
5.
Monitors and manages the department's public records portal used for incoming requests and tracks pending responses; writes responses to requests, as appropriate, and oversees the compilation, review, and release of public records.
Who are the customers? General Public and Law Enforcement, Courts, and Criminal Justice Agencies Ideal Candidate 1.
Working knowledge of New Mexico Inspection of Public Records Act (IPRA).
2.
Tactical analysis, problem solving and critical thinking in a fast paced criminal justice environment.
3.
Strong organization skills.
4.
Sound written and oral communication skills.
Minimum Qualification Bachelor's Degree in Business Administration and two (2) years of experience in the procedures of business and management principles involved in strategic planning.
Substitutions Apply.
See Substitution Table below.
Substitution Table These combinations of education and experience qualify you for the position:
Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience Education and years of experience must be related to the purpose of the position.
If Minimum Qualification requires a specific number of semester hours in a field (e.
g.
6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications.
No substitutions apply for semester hours.
Employment Requirements Subject to a national fingerprint-based record checks within 30 days of assignment.
Continued employment is contingent upon remaining felonyfree, per Section 5.
12.
1.
1 of the Criminal Justice Information Systems Security Policy.
Working Conditions Office setting, exposure to Visual/Video Display terminal and extensive personal computer and telephone usage with extended periods of sitting.
Must be able to lift and carry 30 lbs.
Subject to a national fingerprint-based record checks within 30 days of assignment.
Continued employment is contingent upon remaining felony-free, per Section S.
12.
1.
1 of the Criminal Justice Information Systems Security Policy.
Supplemental Information
Benefits:
Do you know what Total Compensation is? Click here Agency Contact Information:
Daniel Stine 505-470-2343Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position This position is not covered by a bargaining unit.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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